Requesting Parish Space

Blessed Trinity is a vibrant and busy parish. At this time, our facilities are available only for Blessed Trinity Parish ministries and activities; we are unable to accommodate outside groups.

Worship, faith formation, and education take priority when assigning space. Please do not advertise a meeting or event until you receive confirmation from the Parish Office.


Which Form Should I Use?


Meeting Space Request


Use the Meeting Space Request Form for a one-time or recurring ministry meeting that will use the room’s standard arrangement and does not require special setup, equipment, food service, fundraising, publicity, or an activity connected with Mass.


For recurring meetings, you may request a range of dates, such as every Tuesday from September 8 through December 8. We will make every effort to accommodate your request.


Event Request


Use the Event Request Form for any event or gathering requiring special setup, tables or chairs, equipment, food or kitchen use, fundraising, ticket sales, publicity, clergy participation, an activity connected with Mass, or other special arrangements.


Please submit event requests at least 14 days in advance. Depending on the event, additional forms or approvals may be required.


**Submitting either form does not guarantee room availability or approval. You will be notified after your request has been reviewed. Please do not advertise your meeting or event until your space has been confirmed.**


Events & Facilities Use Guidelines

Before requesting parish space or planning an event, please review our Events & Facilities Use Guidelines. This guide includes important information about scheduling, approval, building access, setup and cleanup, safety, emergencies, and publicizing your event.


Announcements at Mass

To preserve the prayerful focus of the liturgy, announcements during Mass are limited and must be approved in advance. Announcements are generally reserved for brief, same-day reminders about events taking place immediately after Mass, such as Coffee & Donuts in the parish hall. Requests to announce events several weeks in advance will be directed to the bulletin, website, social media, Flocknote, or other parish communications.

Meeting Space Request

Use this form for a one-time or recurring meeting that will use the room’s standard arrangement and does not require additional setup, equipment, food service, publicity, fundraising, or an activity connected with Mass. You will be notified once your request has been reviewed. Please do not advertise your meeting until your space is confirmed.

Room/Location Requested

Event Request Form

Use this form to request events or gatherings requiring setup, equipment, food, publicity, fundraising, clergy participation, or an activity connected with Mass. You will be notified once your request has been reviewed. Please do not advertise your event until your space is confirmed.

Room/Location Requested

Setup and Equipment

If special setup or facilities assistance is needed, you will be asked to complete an Event Setup Form after your event and room have been approved.

Will this event include any financial activity? This includes fundraising, raffles, ticket sales, admission fees, donations, collections, sales, or reimbursements.

Events involving financial activity may require pastoral approval and a separate Fundraising Approval Form before the event and space can be confirmed.

Are you requesting anything connected with a weekend Mass? This includes a Mass announcement, information or registration table, ticket or item sales, collection or donation request, or distribution of materials before or after Mass.

Advance approval is required for activities connected with weekend Masses, including events taking place before, during, or after Mass such as speakers, info tables or ticket sales. We will be happy to work with you to schedule these around the parish liturgical calendar.

Cleanup

Each ministry or group is responsible for cleaning the space and returning it to the condition in which it was found. Please use the Post-Event Checklist before leaving.

Building Access and Security

Building-access arrangements must be confirmed when the meeting or event is scheduled.

If your ministry has an authorized key, please ensure that the building is secured at the end of the gathering. Before leaving, close and lock all windows, turn off interior lights, and turn off the exterior parking-lot lights at St. Catherine. The exterior lights at St. Anne operate on a timer.

Changes and Cancellations

Please notify the Parish Office promptly of any changes or cancellations. This allows us to update building-access and facilities arrangements and make the space available to another ministry.

Mercy Meals

Mercy Meals - If you are looking to book the hall for a Mercy Meal please refer to Page 9 of the Funeral Booklet, found here